How to request a product/item to be purchase

Version 1.1 – Samma Karuna

Author: Ishi

Audience: All Samma Karuna staff

Abstract: The following document explains how is the process to request a product to be purchased at Samma Karuna. Any permanent member of staff is entitle to request a product/item to be purchased to improve his work, for the enhancement of the school or the comfort of the team members of Samma Karuna.

How purchases request work?

What kind of purchase request can be accepted?

• Any product necessary to perform your work on daily basis.
• Products or services that can improve productivity.
• Products or services that can make our work easier or more enjoyable.

What kind of purchase request will not be accepted?

• Any product for your personal use.
• Any product that is considered a “luxury”.
• Any product that exceeds the monthly budget of the center of cost that it belongs.
• Request where the actual budget required to buy the product is considered out of proportions by the reviewer.

When do I need to issue a purchase request?

Any product that exceeds 300 baht cost or any that require us to buy it for you needs a purchase request.

If the product is less than 300 baht you can request authorization directly at the Welcome Center and get the money in cash the same day at discretion of the Welcome Center manager.

How to issue a purchase request?

• Go to Zoho Form and complete the form “purchase request” with the information of the product that you will like the school to purchase for you, why you need it, the estimated budget required to purchase it and the date when you need to have this product.
  
  
• Usually within the next 24hr. you will get a confirmation of approval or denial of your request by email.
  
  
• In case your product is approved during our weekly shopping day the Welcome Center Manager Assistant will purchase the product for you.

Note: All shopping purchases for less than 300 baht are paid from the Welcome Center cash-box. All shopping purchases over 300 should be paid from the Office Cash-box and issue either by the financial controller or school director.