How to process YTTC and TTTC volunteering applications

How this emails will look like?

You will get an email with the subject “New submission from Yoga TTC volunteering” or “New submission from Tantra TTC volunteering” 

You should decide whether to accept or reject the application based on the attached form in the email that has been completed by the student.

Note: Volunteering + YTTC  or Volunteering + TTTC (Yoga and Tantra teacher training course) is different to ordinary volunteering because it entitles volunteers to a 20% discount on their YTTC course price.

Step 1) Check availability

• Go to Google Drive, “Google Drive\Samma Karuna\Yoga TTC\Students List”
• Open the Google Spreadsheet for the course they want to take.
• So, look up the column: “’-20% VOL.” and count how many students have -474 next to their name. (These are the students that have been approved as volunteers)

We allow a maximum of 3 volunteers per YTTC and 4 per Tantra TTC training.
Except for YTTC Course of January that has 0 volunteering vacancies.

Is this course full for volunteering? Reply back with template 14b and send us an email to events@sammakaruna.org with copy to management@sammakaruna.org requesting to close the volunteering availability for this course on the website. Then people will know there are no more volunteering opportunities for this course.

If we have a volunteers position available, proceed to step 2.

Step 2)  Analyze the application form

Note: Attention this procedure is different than the one for regular volunteering as the 10 days rule does not apply.

You should be attentive to the application questions that are listed below in order to define weather this person is suitable for volunteering or not.

• Motivation: Should be a noble motivation to volunteer.
• Should have a self-development practice or a very noble motivation
• Should have answer is physically and mentally healthy.
• If the volunteer is already in Koh Phangan, should be FIRST ENTRANCE in the island (30 to 45 days in the island maximum).
• The volunteer should not have any addictions, or free of addictions in the last year.
• If the student choose that would like to volunteer during the course (Not Recommended)  but the rest of the application seems fine to be accepted reply back with template 19 requesting a reason for volunteering during the course.
• If the student replies back with the requested letter you don’t need to forward the letter to us.  Read the letter and if it seems alright to you accept the volunteering application during the course.
  
• As new requirement from 15 of October 2019 volunteers should pass as well an online exam to be considered for volunteering.

How to know if a volunteer pass the online exam?

• You should get an email once a day from noreply@easytestmaker.com with the subject: “Your EasyTestMaker test results summary” with the scores of the volunteer that completed the test that day.
  
• Alternatively you can connect to https://easytestmaker.com/User with username: sammakaruna and password: qw6324865 and check the score there.

If you see that the applicant does not accomplish even 1 of these points, reply back to them rejecting their application using Template 14.

Note: From 7^th of January 2020, all arrivals both of volunteers and student are automatically placed in Google Calendar “Upcoming Students & Volunteer”.

Important note: You should not accept volunteer paying to stay in bungalows or in A/C dorms between 15^th of December and 1^st of March.