How Can We Help?
Guidelines for weekly staff meeting
Version 1.5 – March 2020
Last updated: 17th of June 2023
Author: Ishi
Audience: All Samma Karuna Staff
Abstract: The following document provides a series for guidelines to staff to attend weekly staff meetings.
What these meetings are about?
Weekly staff meetings are hold every Monday at 9:30am and all members of staff expected to attend except for House Keeping staff, gardening staff and one member of Welcome Center.
During these meetings we share topics of common interest to the school. Understand a bit better what everyone is doing, ask for help in our work if we need it and get first-hand information on improvements and changes going on.
Topics to be discussed during the meeting are pre-established. If you wish to suggest a topic for the meeting add it to the Microsoft To-do list “Meeting minutes for Staff Meeting”. You can subscribe to this list using the following link: <Subscribe>
What these meetings are not about?
- Discussion on topics that involve a particular member of the team or a couple of people
- Discussion on topics where there is already a member of the staff working in it
- As the work is already in an ongoing phase we should trust the member of staff that has taken responsibility to solve the issue.
- Please look at of KB article: How to promote changes, for further information: CIP Model
- Discussion on topics that are not directly related to the school or gossips
What are you are expected to inform during these meetings?
One at the time you would invited to share the following topics in order:
- How you are feeling and how was for you last week
- For what are you grateful today
- Goals you set for last week
- Recall your objectives of last week
- Recall your objectives of last week
- Overview of the last week
- A brief review of what went well and what needs to be improved in your area and in which extend you accomplished the objectives of last week.
- Bring with you a printed copy of any report you submitted during the week and read it to everyone in the meeting to know.
- Bring with you a printed copy of any report you submitted during the week and read it to everyone in the meeting to know.
- A brief review of what went well and what needs to be improved in your area and in which extend you accomplished the objectives of last week.
- Set of goals for next week
- Brief description of your objectives for the upcoming week
Note: All objectives should set should be done using the S.M.A.R.T. philosophy. What do we mean by a S.M.A.R.T. objective? S.M.A.R.T. is an acronym that is used to guide the development of measurable goals. Each objective should be:
Specific
Measurable w/Measurement
Achievable
Relevant
Time-Oriente
Reports to share during staff meetings
- Monthly stock of bed sheets and towels (1st of every month) House Keeping & Welcome Center manager
- Maintenance workshop stock (1st of every month) Mainteneance staff
- Halls, props stock and altar care overview Campus supervisor
- Overview of maintenance tasks completed last week & forecast Mainteneance staff & Campus supervisor
- Weekly sells at the Welcome Center and comparative (weekly) Welcome Center manager
- Check-ins report Welcome Center manager
- Reviews and reputation report Center (weekly) Events manager
- Number of bookings per product and comparative General manager
- Number of volunteers applications and comparative Bookings manager
- Best sellers and weekly income in restaurant Restaurant Manager
- Issues detected by bookings, volunteers & campus care reports Restaurant Manager
- Water and electric weekly consumption and comparative Mainteneance manager
- SEO, Adwords and Facebook paid adverts report SEO team
- Bungalows maintenance overview (last week of every month) Campus Supervisor
- Volunteers supervision report General manager
- Housekeeping supervision report (bungalows cleanness) Welcome Center manager
- Expenses report (money spent per cost centre) General Manager